3 Free Travel Packing List Templates

Beyond the shadow of a doubt, traveling is one of the greatest ways to let loose and open yourself to new perspectives, cultures, landscapes, and ways of growing and living.  

However, let’s be honest: The process of planning a trip is chock-full of stress. The primary drain on the brain comes from frantically stuffing a suitcase, painfully cramming in clothes, shoes, toiletries, gadgets, and God knows what else.

It’s all too frustrating – isn’t it?

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Well, what if we told you there was a way to make your packing problems disappear? With the help of a travel packing list template, you can effortlessly transform your packing from a chore into a breeze.

Furthermore, a good travel packing template can help ensure you don’t forget anything when going on a trip.

Furthermore, it reduces stress and offers peace of mind that you are organized and have everything you need to enjoy your time away from the hustle and bustle of life.

If you want to learn more about travel packing templates, then you’re in the perfect place because this article has all the information you need.

In addition to offering more insight into what travel packing templates can do for you, we’ll be shedding light on the several types of templates available and how to leverage them to your advantage.

Let’s get started!

Part 1. Benefits of Using a Packing List Template

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A travel pack list template is basically a pre-made list that gives you a sense of organization. It serves as a blueprint for your suitcase, ensuring you have everything you need. Other benefits of its use include the following:

  • Efficient Packing:A packing list template allows you to categorize your belongings (toiletries, clothes, shoes, tech), which reduces difficulties when unpacking.
  • Say Goodbye to Overpacking: Templates teach you how to be tough. By listing essentials, you can minimize the urge to overpack.
  • Saved Time: No more overthinking. Templates make the process easier, letting you focus on the things you actually need.
  • Peace: Forget about panicking and stressing out. Packing templates ensure you cover all the fundamentals to enjoy your trip.
  • Customization: The best part of using travel packing templates is that they are easy to customize. You don’t have to be a slave to the system; you can adapt your template to your own needs.

Advantages of using a Packing List Template Excel

MS Excel is everybody’s right-hand person. With endless shortcuts and ease of use, MS Excel helps you complete your tasks more efficiently. And when it comes to packing, a sturdy Excel sheet is everything you need.

Here’s what you’ll get by using a packing list template in MS Excel format:

  • Easy Categorization: Want to ensure your suitcase items are segregated and organized? You can do that with Excel! Yes, a software tool can help you keep note of all your physical belongings. And by categorizing your items, you can avert those frantic pre-departure moments.
  • Easy Tracking: Excel has many functionalities, one of which is tracking quantities. Next to each item, you can add a column for the total amount, using functions to keep it automatically updated. This will help you know what you brought and in what quantity.
  • Prioritization and Visual Clarity: Excel is pretty neat. It lets you add bold headers and colors to highlight what’s important. You can create a visually appealing packing list template Excel by using these features in combination with others.
  • Checkboxes: There is a lot more to Excel than just data entry. There are lots of intriguing and time-saving features that can help you make the most of your tasks. One of these features is checkboxes, and you can create a column with checkboxes next to every item. As you pack, simply click on the box to mark the item as packed!
  • Pre-designed Templates: Did you know that pre-designed packing list templates areavailable? You only have to download a template or simply use one from Excel’s built-in templates. You can customize and reuse these templates as you wish.
  • Digital or Print? It's Your Call!:You can either save the list as a PDF, print it, and keep it in your wallet, or paste it somewhere you can see it, preferably on your fridge.

Part 2. Different Types of Packing List Templates

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Packing list templates aren’t your basic scribbled lists. They are a diverse collection of pre-made checklists, each helping you travel well. That being said, let's explore some of the best packing list templates available:

1. Template for Vacation Packing List:

This template is made especially for vacations. It guarantees you pack everything you'll need for a carefree and delightful trip.

A vacation packing list template also helps you pack proper attire depending on the destination's environment and has distinct categories for clothing, toiletries, accessories, and other necessities.

2. General Pack List Template:

This template is adaptable and appropriate for many kinds of travel, including shorter journeys such as weekend getaways, family vacations, and business trips. You can customize the list by adding or removing items according to your requirements, as well as adding and removing sections that apply to your specific trip.

3. Free Printable Packing List Templates:

A printable packing list template can do you loads of favors.

These types of templates are widely obtainable through websites that provide free template designs and are helpful when you want your list immediately available so you don’t have to refer to an online version constantly.

This is also useful to carry around when traveling since you will always have it at hand and, more importantly, don’t need the internet to access it, something that can sometimes become a problem while traveling.

Part 3. How to Use a Packing List Template

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Now that we’ve covered all the essentials, it is time to learn how actually to use a travel packing list template.

This section contains a step-by-step guide on effectively using a packing list template and how to download or create a seamless packing template in Excel. Let’s get right to it!

A Step-by-step guide on how to use a packing list template

Step 1: Choose a Template

Choosing a template that best suits your requirements and preferences is the first step of the process. You can either create the templates on your own through MS Excel or Google Sheets, or you can discover a free packing list template online from credible sources.

A small tip for when you’re deciding between options – always consider the purpose of your trip when choosing the travel packing list template since having a specific one can help you narrow down your requirements.

Step 2: Customize the Template

Once you have decided on the template for packing list, you can start adding your items. While you’re at it, don’t forget to review the pre-filled items. Add what you think needs to be added, and remove any irrelevant items from the list.

Moreover, you can personalize the list based on your destination, weather, duration of stay, and other specific requirements.

For this, we recommend using the editor, especially if you’re using a PDF template since the tool is perfect for editing, annotating, and customizing a travel packing list template to suit your every need.

Step 3: Categorize your Items

Thirdly, consider dividing the list into categories as the logical next step. A few common categories include clothes, electronics, travel docs, toiletries, shoes, medicines, items of comfort, and so on.

Step 4: Check off every time you pack

This is the part where you’ll have to follow the list religiously. As you pack, refer to the template and check off each item.

You can either highlight the completed items (a task you can complete quickly with AfirstsoftPDF’s features) or just add checkboxes (which you can utilize with Excel, as previously mentioned). This will help you ensure that nothing is left behind.

Step 5: Note Special Details

If your style of traveling involves a few unique additions, be sure to include them in your packing list. For example, if you require any specific gear or prescription medications, create a dedicated column in your packing list template and check the items off as you go.

Step 6: Review Before Departure

Before you leave for your trip, make sure your packing list is complete. Check twice to make sure you have packed everything you need. Also, take into account any last-minute modifications to your plans and the weather forecast.

Step 7: Have a Digital Version

Using your phone or tablet, snap a picture or store a digital version of your packing list. You might refer to it in this manner when traveling. Additionally, you can make and store packing lists with some travel apps.

This works best if you utilize the AfirstsoftPDF Editor because you can then store it on your device and edit it as required in case you remove or add things to your luggage, such as gifts for your family if you’re visiting them overseas.

How to Create a Packing List Template on MS Excel

While there are many different ways and tools through which a Packing List template can be created, MS Excel seems to be the best. In this section, we’ll teach you how to create a Packing List Template in Excel. Here we go!

1. Open up Microsoft Excel: 

If you don’t have Excel installed on your PC, go to Google Sheets or any other spreadsheet software you find easy to use, though it must be noted that the actual Excel software has the most comprehensive options, and that’s what we recommend.

Then, open up a workbook and create column headers containing the following titles: Name, Quantity, and Special Notes.

2. List the Items: 

Here, list the items you want to pack in the “Name” column. Then, in the “Quantity” column, mention how many of these items you would be needing. Then, use the “Special Notes” column to include any important-to-remember details.

3. Conditional Formatting and Customization: 

If necessary, add extra columns. For instance, you may designate distinct columns for electronics, apparel, and toiletries. Change the row height, color, font, and other details to make the list easier to read.

4. Save your Template: 

Don’t forget to save your Excel workbook. Also, make sure to name the list under an easy-to-remember name (e.g., ‘Travel Packing List Template.xlsx’)

5.Consider Various Tabs:

If you're developing a thorough travel template, you can utilize distinct tabs inside the same spreadsheet for different trip types (e.g., vacation, business travel, camping). Custom columns and objects can be added to each tab, and then the whole spread can be used in conjunction for a comprehensive coverage of your travel packing list.

Constant Customization & Revision

It should be evident by now that travel packing templates are a godsend to those who frequently overpack their suitcases or forget to pack the essentials. On the other hand, the true magic of travel packing lists lies in constant revisions and customization.

So, do yourself a favor: Make a separate list for each sort of trip (beach vacations, city excursions, mountain adventures), and color-code each section for quick and simple access.

By personalizing and customizing, packing will start to feel less like a job and more like an opportunity to express your creativity and customize your travel gear.

In addition to this, revise and update your template for packing list regularly. Once you start playing by these rules, your travel packing list will become a living document that records your travel experiences and serves as a sage guide for your next journeys.

The next time you grab your handy template, don't merely tick boxes. Review your previous experiences, adjust to your changing demands, and see your list grow into a colorful, personalized work of art.

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Part 4. Conclusion

Indeed, preparing for a trip can easily turn from exhilarating anticipation to anxious disarray. But fear not, travelers! Smooth and organized travel is possible with the help of packing list templates.

Using these pre-made checklists has numerous advantages. They prevent you from forgetting important items like your swimwear or charger, which prevents last-minute panics.

In addition, templates sort and arrange your stuff so that you don't have to spend valuable holiday time looking for misplaced socks. They help you avoid overpacking and save space and baggage fees by keeping you concentrated on what really matters.

Above all, packing list templates provide comfort.  It's so much easier to unwind and enjoy your journey when you know everything is covered.

Plus, using tools like the AfirstsoftPDF Editor allows you to create, edit, and customize your travel packing list according to your likes and dislikes and even share it with others.

So embrace the ease of a template and do away with the packing chaos.  An organized and stress-free vacation experience can be achieved by using a packing list template, which you can make yourself in Excel or obtain for free from the internet.

Sincerely speaking, the only concern you ought to have while traveling is where your next adventure will lead you. Now venture forth, make your way, and pack with assurance! 


John Smith


With 10 years of experience in the office industry, John Smith is a tech enthusiast and seasoned copywriter. He likes sharing insightful product reviews, comparisons, and etc.

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