Subscription Agreement Template - Best One for Software in 2024

A subscription agreement template is a legal contract that defines the legal relationship between a provider of a software service and a user, whether a natural person or a legal entity.  It covers the distribution and utilization of the software, payment for services, rights on the utilization of the software, and data security.

In the sphere of the software industry, the subscription agreement is crucial because it defines the expectations and obligations of the parties, safeguards the ownership of the software, meets legal requirements, and can prevent or address potential issues.  It brings certainty and calculability into the relations between the suppliers and consumers of the software which is crucial for the development of trust.  

Daily To-do List Template
Try It Free

* Moblie version is coming soon

Part 1. The Analysis of a PDF Subscription Agreement

A PDF subscription agreement template is an electronic record that is used to deliver the terms and conditions of a software subscription in the form of a PDF document.  In the case of software subscriptions, its function is to define the legal position of the supplier of the software and the consumer in the use of the software service.  

Subscription is a typical form of the business model, and the subscription agreement is a legal contract that determines the subscription. Some of the subscription agreements that may be included in a PDF subscription agreement are:

  1.  Terms and Conditions:

This also determines the duration of the subscription, whether it is monthly, yearly, or for a specific number of days.  

  1.  Renewal Policy:

Information on whether the subscription is to be renewed automatically or whether the renewal process is manual.  

  1.  Termination Policy:

This is the terms that state who is in the position to cancel the subscription, when the cancellation is possible and how much is refundable.  

  1.  Limitation of Use:

Any limitations that have been placed on the application of the software, for instance, the number of people allowed to use the software or the number of machines.  

  1.  Payment Details:
  • Subscription Fee: The cost which has to be paid for the subscription whether it is a fixed amount or as per the usage package.  
  • Billing Period: Assists in the explanation of billing frequency which could be monthly, quarterly, or annual.  
  • Mode of Payment: The payment methods that are acceptable in the business, for instance, credit card, bank transfer or other forms of electronic payment.  
  1.  Penalties for Delayed Payments:

Any other charges that may be charged for any other days that may be used in making the payment.  

  1.  Charges and Taxes:

For instance, it announces any other cost that the subscriber may be expected to incur apart from the subscription fee, for example, taxes or charges.  

  1.  Right to Use:

Elaborate on how the user is permitted to utilize the software for a certain period as provided in the subscription.  

  1.  Extent of Use:

Set the conditions of use of the software for example, the number of users or the number of computers that can use the software.  

  1.  Modification Rights:

Whether the users are permitted to customize the software in a manner that will be most appropriate for their use.  

  1.  Ownership of Property Rights:

Defines who owns the legal right to the software and any changes that the user may want to make to the software.  

  1.  Service Level Agreements (SLAs):
  • Availability and Reliability: Statements that the software service will be available and accessible at specific levels of time.  
  • Quality of Service: Defines what is expected of the software and the quality that is expected to be delivered.  
  • Response Time: Sets the timelines within which the software vendor is supposed to respond to any issues or questions that may be raised by the users.  
  1.  Data Protection and Privacy:

This section is very crucial, especially in matters concerning the protection of information and compliance with laws that surround it.  It explains how the users’ information is obtained, stored, and kept away from other individuals, how and when it is disclosed to third parties (if any), and how it is safeguarded to ensure the users’ privacy.  It also involves the consent of the user, the time for storage, the data leak, and the user’s rights over the data.  

  1.  Dispute Resolution:

This part concerns the aspect of how the conflict of the parties will be addressed.  It may contain provisions concerning the law applicable to the contract, the courts or arbitration for the settlement of the disputes, the use of negotiations or mediation in the settlement of the disputes, and the procedure for taking further legal measures in case the first methods of solving the disputes are ineffective.  

This is important because it contributes to the creation of the understanding that there are correct ways of handling conflict and that they are not long-lasting.  

At the same time, it is necessary to underline that the functions of each participant should be described as unambiguous as possible.  Thus, a professionally drafted PDF subscription agreement minimizes the risks, minimizes the possibility of misunderstandings, and safeguards the interests of the software supplier and the consumer.  

It is legal and provides guidelines on service delivery, remuneration, confidentiality, and ownership of intellectual property.  When the terms of the agreement have been outlined, there is little dispute and both the buyer and the seller are assured of a win-win situation in the software subscription.  

Try It Free

* Moblie version is coming soon

Part 2. Obtaining a Notability Subscription Agreement

Here’s a step-by-step instructions on how to obtain a subscription agreement for the software application Notability.

Visit the Official Notability Website:

To begin with, one should open the website of Notability, which is developed and operated by Ginger Labs. You can access the website at https:>www. gingerlabs. com/notability/.

Subscription Plans:

On the website, find the link that leads to the subscription plans page. Notability has different types of subscriptions, and they include the monthly subscription and the yearly subscription, and each of them has its own characteristics and prices.

Subscription Agreement Access:

In the course of the subscription, you are bound to come across the subscription agreement. This document contains the legal notice that regulates the usage of Notability’s software under the selected subscription type.  

How to Access the Subscription Agreement?

The subscription agreement can be accessed on the official site of the service provider and is usually located in the terms and conditions or legal tab. If it is difficult to find, there is always customer support that one can turn to. They can be contacted through email, phone, or live chat, and they will give direct links to the document or guide on how to locate it. This way, the users are able to easily access and review the subscription agreement whenever they feel the need to.

Key Clauses and Terms to Pay Attention To

The clauses and terms that should not be overlooked are

Several clauses are of particular interest when reviewing the subscription agreement. The billing and payment terms state the subscription fees, the payment period, and any penalties for late payment. It is important to note the cancellation and refund policy since it explains how the subscription can be cancelled and under what circumstances refunds are possible.

Also, the privacy policy outlines how the data of the users will be collected, utilized, and secured, which is crucial in data safety. Finally, read the automatic renewal provisions that explain how and when the subscription will be renewed and the process of how to cancel it if necessary. These clauses make sure that the users are well informed on the subscription that they are being offered.

Try It Free

* Moblie version is coming soon

Part 3. Key Considerations for Software Subscription Agreements

When drafting or reviewing a software subscription agreement, several crucial points should be considered:  

Clear and Comprehensive Terms:

Make sure that the terms of the agreement are clearly stated and cover all aspects of the relationship between the two parties, such as the services to be provided, the amount of payment, and any restrictions.

Termination Rights:

It is also important to incorporate provisions that explain how the contract can be ended, such as if there is a breach of the terms, non-payment, or a change in business circumstances.

Intellectual Property Rights:

Indicate the ownership of the intellectual property of the software like the copyrights, trademarks, and patents. Explain how the software can be used by the users and any limitations on the altering, redistributing or sub-licensing of the software.  

Data Privacy and Security:

Allay data privacy concerns by explaining how users’ data will be collected, utilized, stored, and secured. Provide details on how the firm observes the data protection laws, the firm’s data retention policies, and steps taken to protect the data.  

Payment Terms and Fees:

Specify the subscription fee, the frequency of billing, the allowed payment options, and other costs or taxes that may apply. This should state how much time is acceptable for payment to be made after the service has been rendered, how refunds are to be made, and when fees are to be adjusted.  

Service Level Agreements (SLAs):

If relevant, describe the service availability, reliability, support services, and response time. Describe how you will address service breakdowns or failures to meet performance expectations.  

Liabilities and Indemnification:

Mitigate legal risks by outlining the scope of each party’s obligations and the extent of their legal exposure. This is where you should insert provisions that would shield the parties from legal actions, losses, or damages that may result from a breach of the contract.  

Governing Law and Jurisdiction:

State the legal regime that will govern the agreement and the legal system that will be used to resolve legal issues. This makes sure that there is no confusion when it comes to the implementation of the provisions of the agreement.  

Amendment and Modification:

It is recommended that the agreement should contain clauses that describe how the agreement can be altered or changed, for instance, by writing. Do not make changes that would be unfavorable to the users and their rights without consulting them first.  

Legal Advice and Consultation:

Stress the need to consult a legal practitioner or any other legal expert when developing or reviewing the agreement. Legal advisors can also assist in the proper legal procedures, rules, and regulations of the business, as well as in the assessment of legal risks and conflicts.

If these key points are considered and the most frequently used clauses and provisions, including termination rights, intellectual property rights, data privacy, and legal advice are included in the software subscription agreement, it is possible to have a well-drafted software subscription agreement that will be clear, protective and create a good foundation for the business relationship between the software providers and users.

Try It Free

* Moblie version is coming soon

Part 4. Custom Subscription Agreement Templates with Afirstsoft PDF  

Here we present our new collection of free printable subscription agreement templates to you through Afirstsoft PDF. This flexible instrument allows you to create individual subscription agreements that will suit your needs in the sphere of your business. If you require to split, merge or rearrange the pages of a document, Afirstsoft PDF makes it very easy for you to do so. You can download it with no strain from the Google Play Store. Afirstsoft PDF Editor supports both Windows and MAC, making it suitable for all users. Here’s a step-by-step guide to help you create the ideal subscription agreement template:

Step 1: Start and Commence

Once you have downloaded Afirstsoft PDF Editor, launch the application to begin creating your subscription agreement template. There are two options available for you: to start a new PDF document from scratch or to choose a template that will be closer to your business requirements.  

Step 2: Make Your Template More Personal

Alter the subscription agreement template to meet your needs. Employ the Afirstsoft PDF editing tools to create the text boxes for important sections like terms and conditions, payment information, and cancellation policies. Ensure that each section is well labeled and well structured so that it can be easily located.  

Step 3: Promote and Exaggerate

Enhance the readability of your template by using formatting options to highlight the sections of the document. Use the tools such as font type, color, and size to emphasize the key points. It is also possible to include icons or graphics to make the template more attractive and easy to use.  

Step 4: Spend and Share

After you have finalized your subscription agreement template, you should download it in the format of your choice. Afirstsoft PDF Editor allows for the use of PDF, Excel, Word, and PowerPoint formats, which means that the template you create can be used on different operating systems and gadgets.

With the help of these steps, you will be able to create perfect individual subscription agreement templates in Afirstsoft PDF for your business.

Try It Free

* Moblie version is coming soon

Part 5. Conclusion

To sum up, it’s very crucial to have a good subscription agreement for software subscriptions. It ensures that everybody knows what is expected of them, how much is to be paid, and what happens in case of an issue. This makes it easier to prevent confusion and legal complications at a later stage in the project. It also has clauses that safeguard both parties, such as data privacy, warranties, and how disputes will be resolved.

It defines the quality of services to be delivered and ensures that all the parties receive what they anticipated. It is always wise to read these agreements before subscribing to any software, and if there is doubt, seek legal advice to ensure that the terms are reasonable and understandable.

Try It Free

* Moblie version is coming soon

John Smith


With 10 years of experience in the office industry, John Smith is a tech enthusiast and seasoned copywriter. He likes sharing insightful product reviews, comparisons, and etc.

View all Articles >