How to Print a PDF Document with Comments

Part 1. Why There Is a Need to Print PDFs with Comments Showing?

Sometimes, you need to print PDFs with comments in a collaborative environment so everyone on the team can see the suggestions, questions, or feedback on the document and easily discuss them during meetings.

Printing documents with comments also allows you to save them for future reference. This way, you will have guidelines for your next projects and can work accordingly to avoid any mistakes.

For example, in legal or formal settings, you need to print a record of comments on a PDF file to maintain an audit trail. Doing so also keeps a record of the changes and the contributions made by different individuals in the document.

Part 2. How to Print a PDF document with Comments - Afirstsoft PDF

With Afirstsoft PDF, you can manage and print your PDF document with all the important notes and feedback alongside the main content. This helps you review and collaborate on the file with others using hard copies. Here are the steps you need to follow on your Windows or Mac computer:

1. Go to the Afirstsoft PDF website, click Products in the top navigation menu, and select Windows or Mac version for your PC. Click Free Download. Open the Download folder, click the installation file, and follow the on-screen instructions to complete the download process.
2. After that, open Afirstsoft PDF on your PC, sign in to your account, click + or Open in the top right corner of the screen, select the PDF file, and click Open. If your file is stored in Afirstsoft PDF cloud storage, click Files, choose Cloud Files, and select your PDF to open it. Alternatively, right-click the file on your PC, choose Open With from the menu, and select Afirstsoft PDF.

3. Now, click File (top left corner) and choose Print or press Ctrl+P to open the Print menu.

4. Set the Basic Settings, Print Page, Page Settings, and Print Mode. Next, click the drop-down menu above the file display and checkmark Content and Comment.
5. Finally, click Print to print your PDF file with comments.

Part 3. How to Print PDF Documents with Comments - Adobe Acrobat Reader

Adobe Acrobat, available for Windows and Mac, lets you print PDF in Adobe with pop-up notes in place or with connector lines that show where the comment was added with these steps:

1. Open the Microsoft Store, search for Acrobat Reader, and click Get to install the app on your computer. Alternatively, go to the official Adobe Acrobat Reader site to download software on your PC.
2. Then, open Adobe Acrobat, select Your File, Shared By You, or Shared By Others under Adobe Cloud Storage, and choose your PDF to open it. If the file is saved on your PC, click Your Computer under Other File Storage and select the PDF to import it.
3. To print pop-up comments in place, click the three dots in the Comment pane, choose Commenting Preferences, and checkmark Print Notes And Pop-ups. Next, uncheck Hide Comment Pop-ups When Comments List is Open under Pop-Up Open Behavior and click OK.

4. Click File or Menu in the left corner of the screen and select Print or press CTRL+P. Select Document & Markups in the drop-down menu under Comments & Forms and choose Print.

5. Now, if you want to print comments with connector lines, click Tools, choose Comment, click the three dots in the Comments pane, select Create Comment Summary, and click OK

6. Make the selection “Document and comments with connector lines on single pages.” Otherwise, select “Document and comments with connector lines on separate page.” Then, click Create Comment Summary and print the document.

Part 4. How to Print a PDF Document with Comments - PDFgear

With its simple and intuitive interface, PDFgear allows you to print documents while preserving the comments you need to review on paper. Here are the steps if you are using the software on Windows or Mac.

1. Visit the PDFgear official website and click Free Download in the top right corner of the screen to download the .exe file from your PC. Then, click the installation file in the Download folder and follow the on-screen prompts to install the app.
2. Right-click the PDF file you want to print with comments, choose Open With, and select PDFgear. Alternatively, open PDFgear, click Open File at the top left side of the screen, choose the PDF, and select Open to import it.
3. Then, click Print in the toolbar, adjust all the settings according to your needs, tick Print Comments at the top of the file display window, and click Print to get a hard copy with comments on it.

Part 5. How to Print PDF Documents with Comments - PDFelement

Known for its versatility, PFDelement is an easy-to-use application to print text boxes, sticky notes, popup notes, and other annotations on your PDF file on your Mac and Windows PC by following these steps:

1. Open the Microsoft Store or Mac App Store on your PC, search for PDFelement, and click Get to install it. Otherwise, go to the official PDFelement website and choose Download from the navigation menu. Then, open the Download folder and click Installation file to download the app.
2. After that, right-click the PDF file on your PC, choose Open With, and click PDFelement. You can also open the app, click Open PDF or PDFelement Cloud on the main screen, select your file with annotations, and choose Open.
3. Click the Print icon (top left corner) or press Ctrl+P.
4. In the Print window, click Show Advanced Settings, select both Document and Comments under the Print Content section, and click Print.

Part 7. How to Print PDF Documents with Comments - Nitro PDF

Nitro PDF is a full-featured, easy-to-navigate app for printing PDF documents with markups like sticky notes, pop-up notes, callouts, and text boxes right from your Windows or Mac computer.

Let’s explore the steps to use Nitro PDF for this task:

1. Download Nitro PDF from its official website and click its installation file in the Download folder to install it.
2. Launch NitroPDF on your PC, click Open in the left menu panel, choose your PDF file, and click Open again. Alternatively, right-click the PDF file, choose Open With, and select NitroPDF from the list of options.
3. Then, click the Print icon or press Ctrl+P on your keyboard.
4. Now, select Print All Pages under Settings, checkmark Print Markup or Print Stamps under Customizable Settings, and click Print.

Part 8. How to Print a PDF Document with Comments - MiniTool PDF

MiniTool PDF is a multifunctional Windows app that lets you edit, annotate, organize, convert, and even print your PDF files.

These are the steps:

1. Go to the MiniTool PDF official website, and click Download PDF.
2. Open MiniTool PDF, click Start in the top left corner of the screen, choose Open, select your PDF to import, and click Open. You can also simply right-click the PDF file with annotations on your PC, choose Open With, and select MiniTool PDF from the list.
3. After that, click the Print icon in the top left corner of the screen or right-click anywhere on the file page to open the Print window. Alternatively, press Ctrl + P on your keyboard.
4. In the Print window, select Print Annotations under Page Layout, specify other necessary settings, and click Print to transfer comments and original text in PDF to a paper.

Part 9. FAQs Related to Printing PDF Documents with Comments

Can you print a PDF with comments showing?

Import your PDF file with comments on Afirstsoft PDF, and press Ctrl+P on your keyboard to open the Print window. Here, click the drop-down menu in the file display area, choose Content and Comment from the list, and click Print to print a PDF with comments showing.

How to print a PDF with added text?

Launch Afirstsoft PDF, sign in to your account, go to Files, and select Cloud Storage to open the PDF, or click Open to import the file from your computer. Now, click Files in the top left corner and choose Print from the drop-down menu. In the Print window, select Content And Comment under the file display section, and click Print.

Why doesn't PDF print highlighted text?

It is possible that you’ve not selected Document & Markups while printing the document with highlighted text from Adobe Acrobat Reader. Simply choose this option under Comments & Forms before printing. If you are using Afirstsoft PDF, you have to select the Content and Comment from the drop-down above the page display in the Print window.

How do I select highlighted text in PDF?

Open Afirstsoft PDF on your PC and open your file PDF file. Then, go to the Comment tab, select the text on the file, and choose Highlight to highlight the text. After that, press Ctrl+P on the keyboard to open the Print window, checkmark Content and Comment from the drop-down menu in the page display, and click Print to print the highlighted text in PDF.

Part 10. Conclusion

As we wrap up, you’ve learned how to print a PDF document with comments using Afirstsoft PDF, Adobe Acrobat Reader, PDFgear, PDFelement, and other popular PDF editors.

You’ll find Afirstsoft PDF to be one of the most comprehensive and easy-to-use apps for printing comments without hindering the original content on PDFs. So go on, install Afiirstsoft PDF right now to give it a try and get clear annotations on your printed documents!

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